Backup for Files - How do I configure more than one account on the same computer?

Written By Tami Sutcliffe (Super Administrator)

Updated at March 31st, 2021


You may want to setup multiple backup accounts on the same computer. For example, perhaps you want to configure both a Select account and a Basic account on the same machine in order to reduce costs (see KB article here). Or you might want to setup separate accounts for data backup and email archiving. Or you might need to configure a certain folder with critical files to backup more frequently than other folders, etc.

This is all made possible by using the 'profiles' feature in the backup manager. A 'settings profile' contains all of your settings, including your My Account (including your pass phrase), Folders, Schedule, and Options settings. Each settings profile is configured separately and operates independently of other settings profiles. You can also easily export and import settings profiles in the backup manager using the File menu, Export (or Import) Profile command. 

There is no limit to the number of settings profiles that you can have on one computer. Note that the concept of a settings profile is very similar to that of a 'backup set' in other software packages.


Start by installing the backup manager and configuring one account. Then follow these instructions:

  1. Open the backup manager.
  2. File menu, export profile. Choose a filename and proceed. (Note: your pass phrase will be stored in this file in binary form, so make sure you store the file in a secure location. You can delete the file once you're finished.)
  3. File menu, switch profile. Click the plus icon and give a name to the new profile. For example, if you configured a Select account in the first profile, and you want to configure a Basic account in the new profile, you could give the new profile a name such as Basic Account. Click OK.
  4. You will now see the backup manager screen again, but notice that all of the settings are blank. This is because you are now editing the new profile that you just created. If you want to use your other account as a template for this profile, use the file menu, import profile command to import the other settings profile that you exported in step 2.
  5. Change the username on the My Account page to be different than the username you configured for your other settings profiles. It's important that each settings profile uses a unique username (otherwise data from different folders could get mixed together).
  6. Edit the settings on all of the pages in the backup manager to configure the new settings profile according to your needs.
  7. You can switch back and forth between profiles by using the File menu, Switch Profile command. Note that on the System Status page the backup logs generated by all of the settings profiles are listed, so you don't have to switch back and forth to check on the status of all settings profiles. 

If you have any questions about how profiles work, please feel free to contact us.